Events & Conference Executive
Sector: Operations and Events
Location: Paris, Portugal

Takayama produces over 30 events annually, including conferences and training courses held in Europe and Asia.

Overview of Position:

The Events Executive is responsible for the day-to-day operational planning for the smooth running of events and conferences. This includes but is not limited to:

1. Conference Set-Up

Setup and management of conference venues
Development and management of timelines
Development of site maps for conference delegates, sponsors, media etc.
Running and managing the conference logistics

2. Supplier negotiations

Confirming event requirements
Obtaining quotations and negotiating prices
Managing delivery processes

3. Staffing

Recruitment of event staff / volunteers for the management of the conference

4. Administration

Meeting and updating of timelines as required by event
Updating and forecast of event budgets
Proper and accurate administration/paperwork to ensure an effective and efficient event delivery
Timely submission of post event duties and reports

5. Customer Liaison

Work closely with conference production, marketing, sponsorship and exhibition teams
Act as a Delegate/Speaker/Sponsor/Media Liaison ensuring a high level of customer service
In summary, you need to cultivate good relationships both internally and externally with speakers, sponsors, delegates and partners, ensuring the event experience is a pleasurable one, whilst at the same time, ensuring timelines and deadlines are adhered to and the execution of event proceedings are met.

 

Educational and Work Experience

Diploma or Degree holder in any discipline
Great organizational ability, time management and strong attention to detail
Ability to project manage and multi task
Excellent communication and leadership skills
Confident in interacting with senior level executives
Minimum of two years working experience in managing business conferences
Knowledge of Microsoft Word, Excel is a must
Willingness to work offsite
Some travel will be involved

Benefits

Competitive package
Opportunity to develop with an international business

 

Please send us your CV and motivation letter by email at recrutement@takayama-site.com with the reference TAKAYA_events