Assistant Office

TAKAYAMA is looking for its Events and consulting Company based in Paris Opera an assistant who can:

• Prepare correspondence, obtain signatures for financial documents, invoices (internal and external) and some artwork
• Receive and screen telephone calls and respond and/or route accordingly
• Receive and screen high volume of internal/external communications including email and mail
• Organize and maintain files, prepare courier and FedEx requests, order supplies
• Coordinate, schedule and arrange meeting and travel calendars, including business and social events
• Assist with event planning including associated travel and logistical arrangements
• Coordinate and act as liaison with internal and external business contacts
• Maintain and reserve Executive conference room calendar
• Prepare conference and meeting facilities as needed
• Greet and assist VIP visitors and key contacts, providing support as necessary and ensuring business requirements and needs are met
• Advise, assist and coordinate on business proposals
• Assist with media and public relations inquiries
• Manage Executive Suite, ensuring cleanliness, functionality and maintenance of office and living area including office equipment, furniture, works of art, etc
• Prepare daily reports.

Job requirements:

• Able to work independently
• Ability to prioritize and handle multiple tasks simultaneously
• Strong organizational skills and attention to detail with excellent follow-up; work well under pressure
• Ability to interface and maintain excellent working relationships with internal and external partners
• Ability to interface with all levels of management and high profile associates
• Advanced knowledge of MS Office Suite

This work is for long term position.

Please send us your CV and Motivation Letter to recrutement@takayama-site.com with the reference TAKA_AssOff