Assistant Office
TAKAYAMA is looking for its Events and consulting Company based in Paris Opera an assistant who can:
- Prepare correspondence, obtain signatures for financial documents, invoices (internal and external) and some artwork
- Receive and screen telephone calls and respond and/or route accordingly
- Receive and screen high volume of internal/external communications including email and mail
- Organize and maintain files, prepare courier and FedEx requests, order supplies
- Coordinate, schedule and arrange meeting and travel calendars, including business and social events
- Assist with event planning including associated travel and logistical arrangements
- Coordinate and act as liaison with internal and external business contacts
- Maintain and reserve Executive conference room calendar
- Prepare conference and meeting facilities as needed
- Greet and assist VIP visitors and key contacts, providing support as necessary and ensuring business requirements and needs are met
- Advise, assist and coordinate on business proposals
- Assist with media and public relations inquiries
- Manage Executive Suite, ensuring cleanliness, functionality and maintenance of office and living area including office equipment, furniture, works of art, etc
- Prepare daily reports.
Job requirements:
- Able to work independently
- Ability to prioritize and handle multiple tasks simultaneously
- Strong organizational skills and attention to detail with excellent follow-up; work well under pressure
- Ability to interface and maintain excellent working relationships with internal and external partners
- Ability to interface with all levels of management and high profile associates
- Advanced knowledge of MS Office Suite
This work is for long term position.
Please send us your CV and Motivation Letter to [email protected] with the reference TAKA_AssOff
